The Impact You’ll Make

As an Administrative Support – Secretary, you’ll be essential to the smooth operation of our client’s office. Your organizational skills, attention to detail, and ability to communicate effectively will directly impact the efficiency and productivity of the team.

By managing schedules, communications, and documentation, you’ll create a positive, professional environment and support our client’s goals.

What You’ll Do

• Manage Schedules: Organize and maintain calendars for meetings, appointments, and deadlines, ensuring effective time management.
• Handle Communications: Answer phone calls, respond to emails, and manage correspondence professionally.
• Document Preparation: Draft, edit, and format documents, reports, and presentations as needed.
• File and Retrieve Documents: Organize files and records, ensuring easy retrieval and secure storage of important information.
• Coordinate Meetings: Arrange meeting logistics, prepare materials, and assist in follow-up as needed.
• Greet Visitors: Provide a welcoming environment for visitors, addressing inquiries and assisting with requests.

What You’ll Need

• Educational Background: High school diploma or equivalent; additional training in office administration or related fields is a plus.
• Strong Organizational Skills: Ability to manage multiple tasks, prioritize, and meet deadlines.
• Communication Skills: Excellent written and verbal communication skills to interact with team members and clients professionally.
• Proficiency in Office Software: Experience with Microsoft Office Suite (Word, Excel, PowerPoint).
• Customer Service Orientation: A positive and professional attitude to assist clients and colleagues effectively.
• Attention to Detail: Strong focus on accuracy in scheduling, documentation, and communications.

How You’ll Succeed

• Ensure Efficiency: Success in this role comes from managing schedules and documentation with precision, ensuring tasks are completed on time and accurately.
• Adapt to Dynamic Needs: Flexibility is key; you’ll succeed by adjusting to various tasks as they arise and staying proactive in managing responsibilities.
• Maintain a Professional Environment: Your professionalism in handling communications and interactions will foster a positive office atmosphere.
• Continuously Improve: Embrace learning opportunities and feedback to enhance your administrative skills and contribute effectively to the team.